How do you keep large groups under control during association meetings so that everyone has an opportunity to talk – and not at the same time?  The answer is Robert’s Rules of Order.  Robert’s Rules require members to be recognized by the chair, motions must be seconded, and prevents members from speaking out of turn unless recognized.

However, with small associations, this level of formality may not be necessary.  Under Roberts Rules of Order, Newly Revised, 11th Edition, Section 49, to be considered “small” is 12 or fewer members and there are more informal procedures laid out for small boards as follows:

* Board members do not have to be recognized in order to speak or make motions.

* Motions need not be seconded

* Board members may speak any number of times and motions to close or limit debates are generally not permitted.

* A motion does not have to be pending in order to discuss it informally.

* Votes can be taken by a show of hands and now by email.

* If a proposal is clear it may be voted on without the need for a formal motion to be made.

* The meeting chairman need not stand when putting an issue to vote.

If your board desires to use the procedures for small boards, you must adopt a policy stating that board meetings will be conducted in accordance with Robert’s Rules for small boards.  It is that simple….